13 Tools to Manage Your Patentable Ideas in 2022

13 top tools to manage your patentable ideas

“Many things can go wrong regarding the generation of IP wealth for your company. From the lack of participation from collaborators across several aspects of the IP journey, to the failure of catching on to the redundancy of a patent until later stages. You can lose the potential to generate wealth with your IP. However, harnessing this potential to reap the benefits requires crucial Intellectual Property (IP) management.”

The journey from ideation to commercialization is fraught with several hurdles that you can overcome with the right idea management software. Managing your patentable ideas and tracking them through a complete IP life cycle requires more than loose supervision. From ensuring that everyone involved in the process participates, to determining which ideas show more promise than others – IP management tools enable you to single out the best ideas for patenting.

Nowadays, picking the right idea management software is vital to give your business a leg up on the competition. The types of tools that you can utilize for IP management include:

  • Make-do tools
  • Tailored-for-use tools
  • Sewing-machine-for-a-needle type tools

Each of these tools has numerous advantages and disadvantages that significantly impact your IP life cycle and can make or break your patent pipeline. For example, make-do tools, such as spreadsheets, only provide data as recent as that of the last update, which you have to perform manually. Not only does this mean that your data on the spreadsheets can be stale at any time, but also that you have to stay current with the details of your patent’s application while manually updating your records. Such a task can cause you to lose valuable time and resources. 

Why go through so much stress when you can manage your patenting ideas in a more convenient, streamlined way? This article explores different tools that you can use to manage your patentable ideas.

Make-Do Tools

This category of IP management tools has more adverse effects than most, especially when managing your ideas across the typical IP life cycle. At first, they may seem like the most affordable options, with some of them having no cost. However, by opting for more affordable options, you may be sacrificing features that can benefit your intellectual properties in the long run.

1. Emails

Emails refer to mailing services that enable us to send and receive electronic messages containing text, images, or documents. You can choose from various options when deciding which mailing service to utilize. The major mailing services include Google Mail, Yahoo! Mail, and Microsoft Outlook. Most mailing services contain a draft section that can act as a makeshift notepad and signature choices to make messages more formal.

When patentable ideas are shared over emails there is a good possibility that they can get lost in transition. 

Features

  • Auto-responding to messages that contain specific keywords with pre-typed responses
  • Auto-scheduling when your messages are sent
  • Contact management to access all your contacts in one place
  • Spam blocker to block suspicious messages
  • Inbox management to archive, delete, and restore messages

Pros

  • Free to use
  • Easy to integrate with other services like analysis tools

Cons

  • Users may miss important messages that are filtered into spam
  • Can be breached, leading to loss of sensitive data, i.e. IP 

Pricing

Most mailing services are free to use.

2. Notebooks

Notebooks are essential tools on your IP journey. Depending on your preference, you can use physical notebooks or notebook software like Google Keep, Evernote, and Notion. These allow you to take notes, store images, set reminders, collaborate with others, and keep recordings.

However, retrieval of information becomes a challenge if you use it for managing patentable ideas.

Features

  • Organize handwritten or typed notes
  • Set reminders
  • Assign and keep track of tasks
  • Synchronize with your calendar
  • Create to-do lists

Pros

  • Free to use
  • Access digital notes from any of your devices

Cons

  • Some manual input required 
  • Unorganized notes can create clutter

Pricing

Free to use.

3. Home-Grown tools

Home-grown tools refer to software that your company has built in-house. These types of in-house tools require development efforts in terms of some time and money. However, dealing with the app’s shortcomings can be frustrating when a better, more affordable option is available. 

Features

  • The features of home-grown tools vary, depending on your organization and what you built

Pros

  • Typically low cost
  • You have administrative access to the tool

Cons

  • Nearly impossible to integrate everything you need to make managing patentable ideas convenient
  • It can be costly to integrate different APIs for several features

Pricing

Usually not so expensive.

4. Excel

Excel by Microsoft is versatile spreadsheet software that enables you to carry out data analysis functions and scientific modeling. The software consists of static spreadsheets that you must update manually to manage your patent portfolio. It can also be challenging to track changes in a shared document as the spreadsheets are not multi-user friendly, making collaboration among IP stakeholders inconvenient.

Features

  • Data analysis and visualization
  • Tabular spreadsheets for keeping data
  • Spreadsheet templates
  • Drag-and-drop capabilities
  • Document management
  • Search and filter options

Pros

  • Ability to collaborate with multiple users
  • View data charts from one dashboard
  • Customizable templates

Cons

  • Inability to effectively represent data in text format 
  • Users must import or input data manually, which is susceptible to human error
  • Filtering data is limited
  • The level of collaboration is restricted

Pricing

  • Free trial for one month
  • Microsoft Excel is available as part of Microsoft Office 365 subscriptions.
  • View pricing plans here

Demo

Demo not available. However, you can get great insights on the use of excel for managing patentable ideas here –  Why managing patentable ideas using Excel spreadsheets is a bad idea.

5. Trello

Trello is a software tool that enables collaboration among IP stakeholders as conveniently as possible. The software makes engagement fun and visual with project boards, cards and various assignment colors. You can view all your patentable ideas on one Trello board, separate ideas across several workspaces with different teams and track progress regarding the stages of the IP journey with automated deadlines and tools using seamless API integrations.

Features

  • Tag collaborators on an idea card
  • API integrations with other software tools
  • Easily track project activity and progress 
  • Receive notifications via email or Trello application 

Pros

  • Easy to use
  • Adapted to track team members’ progress
  • Seamless integration with other software tools
  • High level of transparency among collaborators

Cons

  • Collaborators can accidentally change the assignees for projects quite easily

Pricing

  • Free trial is available for Premium for 14 days
  • View Trello’s pricing guide here

Demo

Check out a quick overview of Trello here.

6. Asana

Asana enables teams to stay organized and connected by bringing all the work into one shared space. Not only can you manage and regulate all the information and essential documents for your IP in one space, but you can also set automated reminders and avoid missing major deadlines, especially regarding the registration process of your patents. With Asana, you can build a straightforward IP database to view all your IP assets easily.

Features

  • Easily coordinate team members via automated processes
  • Track project timelines with Gantt charts
  • Stay focused with Kanban boards
  • Integrations with other apps bring all the support your team needs in one space
  • Real-time reports on work progress
  • Easily sync projects and set strategic team goals across all devices

Pros

  • Highly advanced and easily accessible features
  • Seamless software integration
  • Customizable project boards

Cons

  • Fully web-based on desktop, so you always have to leave a browser open for desktop notifications.

Pricing

  • Asana Basic: Free
  • View additional Asana pricing plans here

Demo

Click here to watch a quick overview and walkthrough for Asana.

7. Jira

Jira by Atlassian provides a space for team members to stay in the loop regarding project updates from assigning to completion. This software offers dashboards, reports and workflows that you can adopt or customize to better track your patentable ideas. However, Jira is a generic tool and not a specific one when it comes to IP management.

Features

  • Scrum boards to break projects into small chunks that you can easily assign to employees to get things done faster
  • Roadmaps to keep you and your team aligned and focused on your goals and make better decisions
  • Dashboard reports track project progress

Pros

  • Straightforward and easy to use
  • Drag-and-drop automation

Cons

  • A limited number of software integrations
  • Issues with assigning tasks to team members

Pricing

  • Free Trial is available and is always free for ten users
  • Enterprise: billed annually — contact Jira Support for more information
  • View Jira pricing plans here

Demo

Join Jira’s weekly product demo and chat live with Atlassian product experts here. You can also check out the Jira alternative for IP management.

8. Salesforce

Salesforce enables teams to develop enterprise software that improves both team and investor engagement. With several app packages, you can use Salesforce to organize and visualize your IP portfolio in one collaborative location. You can also reduce administrative tasks, make smarter IP decisions and better invention disclosures using a highly automated workflow.

Features

  • API Integration 
  • Dashboard to view project activity
  • Task Progress Tracking

Pros

  • User-friendly

Cons

  • Additional features can be costly

Pricing

  • A free trial is available
  • Employee Apps Starter: $25 per user per month
  • Employee Apps Plus: $100 per user per month
  • Heroku Enterprise Starter: from $4000 per company per month
  • App Cloud Unlimited: contact Salesforce for a quote

Demo

Check out the Salesforce demo with an overview and features walkthrough by GetApp. Learn more about the shortcomings of using Salesforce for IP management here.

Tailored-for-Use Tools

Compared to the previous categories, tailored-for-use IP management tools give you the best value for your money. Software in this category includes features that help manage your patentable ideas and enable you to stay updated on your IP’s progress every step of the way.

9. The TIP Tool

The Triangle Intellectual Property (TIP) tool is an intuitive drag-and-drop tool to help you capture enterprise-wide innovation & manage your patent lifecycle using patent data analytics. In addition to removing most of the stress and complexities regarding IP management, the TIP tool also keeps you updated with USPTO.

Key Benefits

  • Intuitive invention disclosure form that enhances the quality of your invention disclosures
  • Patent pipeline visibility that enables you to track your idea from its evaluation to drafting and filing
  • Real-time collaboration for engaging with all idea stakeholders, regardless of their locations
  • Case analytics and cost prediction give you an estimate on whether your idea will get patented and the price of getting a patent later
  • USPTO status updates to keep track of your published and unpublished applications

Features

  • Idea capturing
  • Transparent patent pipeline
  • Automatic USPTO updates

Pros

  • Easy to use and understand
  • Track and stay updated with your IP life cycle stages in one environment
  • Different permissions for different personnel to ensure secure and effective collaborations
  • Separate admin and manager roles
  • Cloud-based software

Cons

  • It doesn’t offer patent incentive management capability

Pricing

  • Free trial available for two months
  • Free basic version
  • Premium version: $50 per month or $495 per year
  • Custom pricing is available

Demo

Watch this video to learn how patent analytics can help you make better data-driven IP decisions.

10. AppColl’s Invention Manager

AppColl’s Invention Manager allows you to document your inventions quickly and easily. With features such as graphical reports, you can track the disclosures you have filed in addition to your patent applications. 

Key Benefits

  • Fully customizable disclosure form according to your requirements
  • An approval flow that notifies stakeholders on each point of the workflow
  • Smooth integration with other enterprise software

Features

  • Report dashboard for monitoring your invention and patent filing process
  • Disclosure form
  • Approval flow

Pros

  • Accesses information from USPTO PAIR
  • Easily create customizable reports
  • Cloud-based software

Cons

  • You cannot customize the dropdown menu in the billing section to add descriptions

Pricing

Pricing starts at $350 per month.

Demo

You can schedule a product demo here.

11. IdeaScout

IdeaScout by CPA Global’s innovation and IP strategy business, Innography, improves innovation efficiency by connecting R&D to IP. Besides improving the quality of ideas, IdeaScout also streamlines the IP journey from new idea to invention disclosure to patent application.

Key Benefits

  • Straightforward idea submission
  • Idea valuation and suggestion
  • Investor engagement and empowerment

Features

  • Idea capture and catalog
  • Automatic suggestion on ideas
  • Network of over 18 million inventors for collaboration
  • Helpful feedback

Pros

  • Helpful feedback
  • Increases the quantity and quality of the ideas you submit

Cons

  • Not synced with USPTO updates

Demo

You can learn more about IdeaScout by watching this video by Mojave Pictures.

Sewing-Machine-for-a-Needle Type Tools

Law firms majorly use docketing software to update deadlines at different intervals, providing notification alerts regarding ongoing or previous projects. As for idea management, docketing software tracks every activity that needs to be performed on your account. However, because docketing software is quite costly with often redundant reports, it can be overkill for managing patentable ideas, mainly when farming out the work to law firms.

12. Anaqua

Anaqua is a software tool that provides features for developing IP into business success. With several different services regarding IP solutions, Anaqua adds a client-centric touch to the IP journey.

Features

  • IP portfolio management
  • Patent search services
  • Docketing and administration services

Pros

  • IP administration and IP management in a single platform
  • Real-time portfolio information and reviews

Cons

  • Complex to use

Pricing

Contact Anaqua support to get more information on pricing.

Demo

Watch this video to see how Anaqua serves as idea management software for law firms.

13. FoundationIP

FoundationIP is IP management for high-performing law firms that seek a competitive advantage. This tool enables you to optimize your IP operation, improve your client interactions and quickly scale as your firm grows.

Features

  • Automate manual tasks
  • One-click docketing from USPTO Private PAIR
  • Customizable reports

Pros

  • Enables direct client access to information
  • Personalized docketing templates

Cons

  • Difficulty viewing billing history

Pricing

The pricing is based on the feature you choose.

Demo

Watch this video for an overview of FoundationIP software.

What Really Matters

When it comes to managing your patentable ideas, there is plenty of idea management software available to you. At Triangle IP, we know the challenges businesses face regarding IP management. Our TIP tool is the right partner for you to handle the complexities of IP management with ease. Check it out here; the TIP tool offers a demo playground with pre-populated data for you to explore tool functionality with ease.  Contact us for more information.

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